IEPF

This is reference to IEPF Share Transfer as per the Notification vide Notifications of September 05, 2016, February 28, 2017 and October 13, 2017 issued by the Ministry of Corporate Affairs (MCA) in it is stated that if the dividend for seven consecutive years were unclaimed by the shareholder the shares also needs to be transferred to the Investor Education and Protection Fund Account.

In this regard we wish to inform you that the Shares held by you have been transferred to Investor Education and Protection Fund Authority Ministry of Corporate Affairs. In order to claim the same from IEPF, please find below the procedure.

1. Before filing Form IEPF-5 with the Authority, the following documents are required to be kept ready by the shareholders/claimants:

I. Indemnity Bond (original) with claimant signature as per format given in Annexure I to be executed for claiming Dividend outstanding:

a. On a non-judicial Stamp Paper of the value as prescribed under the Stamp Act (as applicable to each state) if the amount of the claim is Rs.10,000/- or more. Please ensure to enter date, place and Signature of claimant and witness.

b. On a plain paper if the amount claimed does not exceed Rs.10,000/-.

II. In case of refund of shares, on a non-judicial Stamp Paper of the value as prescribed under the Stamp Act (as applicable to each state).

III. Advance Stamped receipt (original) with signature of claimant and two witnesses.

IV. Copy of Passport, OCI and PIO card in case of foreigners and NRI (self attested).

VIII. Client master report of the Demat Account number mentioned in form IEPF-5.

2. Download the e-form IEPF-5 from the website of IEPF (http://www.iepf.gov.in) for filing the claim for refund. Read the instructions provided on the website/instruction kit along with the e-form carefully before filling the form.

3. After filling the form save it on your computer and upload the duly filled form in the “upload link” on the website of IEPF Authority by following the instructions given. On successful uploading an acknowledgement/challan will be generated indicating the Service Request Number (SRN). Please note the SRN for future tracking of the form.

4. Steps to be followed after Form upload:

a. Take a printout of the duly filled IEPF-5 & acknowledgement/challan generated after uploading the form.

b. Send the following documents to the Nodal Officer (IEPF) of the company:

i. Documents as prescribed in Sl No.1 above;

ii. Self-attested copy of e-form IEPF-5 and challan said in 4(a) above

c. Envelope shall be marked "Claim for refund from IEPF Authority":

ADDRESS OF NODAL OFFICER:
EAST WEST HOTELS LIMITED
3115, 6TH C MAIN, 13TH CROSS
HAL 2ND STAGE, INDIRANAGAR
BANGALORE - 560008

Claim forms completed in all respects will be verified by the concerned company and

forwarded to IEPF Authority along with Company’s Verification Report. The claim may also be subject to rejection for reasons such as, Signature Mismatch, Mismatch in DP ID-Client ID/Folio No, Incomplete Documents, Mismatch in nature of security, Duplicate Claim made by the claimant etc.

6. On the basis of company's verification report; refund will be released by the IEPF Authority:

I. to the Dividend amount claimed, in favor of claimants' Aadhaar linked bank account through electronic transfer to the extent of the claimant’s entitlement.

II. to the shares claimed, credit the shares to the claimants’ DEMAT account to the extent of the claimant’s entitlement.

7. Please note that in case of non-receipt of documents by the Authority after the expiry of ninety days from the date of filing of Form IEPF-5, the Authority may reject Form IEPF-5, after giving an opportunity to the claimant to furnish response within a period of thirty days.

8. The claimant shall file only one consolidated claim in respect of a company in a financial year.